Privacy policy

Who we are and who uses the app

ScheduleFleet is the driver app of GolfCart.Fun, a golf cart rental company in the Charleston, South Carolina area, operated by Palm Tree Ventures LLC (“we”, “the company”).

The app is used by the company’s delivery drivers (and its owner) for their work. Accounts are created by the company — there is no public sign-up. Anyone can look at the app’s demo, which uses made-up sample data and sends nothing to us.

This page explains what the app collects from you as a driver, why, who sees it, and how to ask us to delete it.

What the app collects and why

Your account

Your name, and the email address and phone number the company has on file for you, plus the PIN or password you sign in with. We use them to sign you in, to put your name on your work (Check Ins, Check Outs, videos, truck checks and timesheets) and to contact you about your shifts — for example, a reminder text if you are still clocked in at night.

Your location — only while you’re clocked in

• From the moment you Clock In until you Clock Out, the app records your precise location (GPS), including while the phone is locked or the app is in the background. Recording stops when you Clock Out.
• We use it for your timesheet (hours and mileage), to mark when you arrive at each stop, and so the office can see where the day’s deliveries stand.
• Your position is also saved when you Clock In and, if the phone has one, when you Clock Out.
• Before you Clock In the app may show your position on screen; it is not sent to us. Points the phone records outside a shift are thrown away when they arrive.
• When you start a Check In and you have already allowed location, the app may use your current position once to list the nearest carts first. That position is not saved with your records.

Motion

The app uses your phone’s motion sensors to turn GPS off while the truck is parked, which saves battery. Motion is used on the phone; we don’t keep it.

Camera, microphone and photos

Check In (when we drop a cart off to a guest) and Check Out (when we pick it up) are recorded with a short video, with sound. Truck checks have a walk-around video too, and you can add photos of carts. You record these with the camera or pick them from Photos — the app only reads the videos you pick. They are uploaded to the company’s storage and attached to the delivery or the check. Videos can show guests, carts and rental houses.

Notifications

If you allow notifications, your phone’s push token (an address Apple gives your phone for notifications) is sent to us so the office can tell you about new or changed stops. It is removed when you sign out.

Your work in the app

What you record while working: Check Ins and Check Outs, the notes and reasons you type, truck checks and end-of-day counts, waiver choices, and the times you tapped each step.

When the company’s owner signs in

The company’s owner can also sign in to this app to manage bookings. The app then also sends what the owner enters for a booking — the guest’s name, contact details and delivery address, the dates and carts, and the payments recorded for it.

Sign-in and security records

The time of each sign-in, your device’s IP address and the type of device or browser, kept to protect your account. If a video upload fails, the error message is sent so the office can help fix it.

What we don’t do

• We don’t sell your information.
• We don’t show ads, and we don’t use your information to track you across other companies’ apps or websites.
• The app has no analytics or crash-reporting services.

Who sees your information

• The company’s staff — the owner and office staff — see your work, your timesheets and your videos. The owner can also see the route you drove during a shift.
• Other drivers can see the videos and photos recorded the day before, the same day and the next day — Check Ins, Check Outs, truck checks and cart photos — with the notes typed with them and which driver recorded each one and when, so carts and trucks can be handed over between drivers.
• Service providers that run the app for us: hosting (Vercel and Render), the database (Supabase), video and photo storage (Cloudflare), text messages (Twilio), the office’s alert messages (Telegram) and Apple’s notification service. We share your information with them only so they can run these services for us, and only with providers that protect it at least as well as this policy describes.
• Maintenance tools: the company uses software tools to build and look after the app, including an AI assistant (Anthropic’s Claude) with read-only access to the same records the office sees — your work, timesheets and routes included. They see your information only while doing that work.
• Other services the app loads: the map uses OpenStreetMap, and the app loads its fonts from Google Fonts. When they load, those services see your device’s IP address, as with any website.

The app also shows you the guest details you need for a delivery — the guest’s name, phone number, address and notes. Please use them only for that delivery.

How long we keep it

We keep your information as long as needed to run deliveries and meet legal obligations.

On your phone, the app keeps recorded location points only until they are sent (at most two days), and deletes its copy of a video once the upload is confirmed.

Your choices

You can turn off location, motion, camera, microphone, photos or notifications at any time in iPhone Settings → Apps → ScheduleFleet. Some features won’t work without them — for example, Clock In uses your location, and the route records in the background only with location set to Always.

You can withdraw your consent at any time: turn a permission off in iPhone Settings, or ask the company (below) to stop using your information and delete it.

Deleting your information

To ask for a copy of your information, to have it deleted, or to close your account, contact the company (below). Accounts are created and closed by the company, so this is done through the company rather than in the app. Once your account is closed you can no longer sign in. Some records may be kept where the law requires it.

Questions and contact

Email info@golfcart.fun
Call or text (843) 800-0310

GolfCart.Fun · Palm Tree Ventures LLC · Charleston, South Carolina

If the app changes in a way that affects this policy, we will update this page and the date at the top.